Privacy Policy for Willow

1.1 Information You Provide Directly

We may collect information that you voluntarily provide when you:

• Create an account or register for the Service.
• Contact us for support or inquiries.
• Adjust settings or customize features within the Service.
• Grant permissions to access your email or calendar.

This may include, but is not limited to, your name, email address, account preferences, and any content you choose to provide.

1.2 Information Collected Automatically

When you interact with the Service, we may automatically collect certain information, including:

• Usage Data: Information about how you use the Service, including timestamps, features accessed, and interactions with content.
• Device Information: Details about the device used to access the Service, such as operating system, browser type, and IP address.
• Cookies & Tracking Technologies: We may use cookies and similar tracking tools to enhance user experience and analyze site performance.

1.3 Information from Third-Party Services

If you choose to connect Willow with third-party accounts (e.g., Google services), we may collect necessary data to enable core functionalities, such as:

• Gmail Access: Viewing, composing, and managing emails.
• Google Calendar Access: Scheduling, modifying, and organizing events.

We only access the data necessary to operate the Service and comply with applicable Google API Services User Data Policy, including its Limited Use Policy.

2.1 Service Functionality

• Authenticate and verify users to grant appropriate access.
• Facilitate communication and scheduling by integrating with email and calendar services.
• Manage inbox workflows to help users organize, categorize, and interact with their emails.

2.2 Service Improvement & Security

• Monitor system performance and enhance Service functionality.
• Detect, prevent, and address technical issues, unauthorized access, or fraudulent activity.
• Analyze usage patterns to improve user experience.

2.3 Legal & Compliance Obligations

• Comply with applicable laws, regulations, and industry standards.
• Enforce our Terms of Service and other agreements.
• Respond to legal requests, court orders, or law enforcement inquiries when required.

2.4 Google Workspace API Data Usage

3.1 Service Providers & Partners

We may share information with trusted third-party service providers who assist us in:

• Hosting and maintaining our infrastructure.
• Providing analytics and performance monitoring.
• Offering customer support or technical services.

These third parties are contractually obligated to protect your data and use it only as necessary to provide their services.

3.2 Legal & Compliance Requirements

We may disclose information if required to:

• Comply with laws, regulations, or legal processes (such as court orders or government requests).
• Protect the rights, security, or integrity of Willow, our users, or others.
• Prevent fraud, abuse, or security threats to the Service.

3.3 Business Transfers

If Willow undergoes a merger, acquisition, asset sale, or other corporate restructuring, your information may be transferred as part of the transaction. If this occurs, we will take reasonable steps to ensure your data remains protected.

3.4 With Your Consent

We may share information with third parties when you explicitly authorize or direct us to do so.

4.1 Data Storage

• User data is stored on secure cloud servers managed by trusted third-party providers.
• We retain data only as long as necessary to provide the Service or as required by law.
• If you request deletion of your data, we will remove it in accordance with our retention policies.

4.2 Security Measures

We implement industry-standard security practices to protect your data, including:

• Encryption of data in transit and at rest.
• Access controls to limit unauthorized access.
• Regular monitoring to detect potential threats or vulnerabilities.

4.3 User Responsibilities

While we take steps to secure your data, you should:

• Use strong passwords and keep them confidential.
• Be cautious when sharing sensitive information online.
• Regularly review your privacy settings and permissions.

4.4 Data Breach Notification

In the event of a data breach that affects your personal information, we will take appropriate measures as required by law, including notifying you if necessary.

5.1 Accessing and Updating Information

• You may review and update certain account details and preferences within the Service.
• If any personal information is incorrect or outdated, you can request updates by contacting us.

5.2 Data Deletion

• You can request the deletion of your data by contacting us at socialos31@gmail.com.
• Once a deletion request is processed, we will remove your data from our active systems, subject to legal and operational requirements.

5.3 Revoking Access to Google Data

If you have granted Willow access to your Gmail or Google Calendar, you can revoke this access at any time by:

• Visiting Google's Security Settings (https://myaccount.google.com/permissions).
• Selecting Willow and choosing "Remove Access."
• Alternatively, you can contact us to request assistance in revoking access.

5.4 Opting Out of Communications

• If you receive marketing emails or notifications, you can opt out by following the unsubscribe instructions provided.
• We may still send essential service-related communications (e.g., security alerts, important updates).

5.5 Regional Privacy Rights

Depending on your location, you may have additional rights under applicable data protection laws (e.g., GDPR, CCPA). If you wish to exercise any specific privacy rights, please contact us.

6.1 Third-Party Integrations

• Our Service may interact with third-party platforms, including Google services (such as Gmail and Google Calendar).
• If you choose to connect your Google account, we will only access and use the necessary data to enable core functionalities.
• Use of these third-party services is subject to their respective privacy policies.

6.2 External Links

• The Service may contain links to external websites or services operated by third parties.
• We are not responsible for the content, privacy policies, or security practices of these third-party sites.
• We encourage users to review the privacy policies of any external services they access.

6.3 Compliance with Google API Policies

If Willow accesses Google user data, we comply with the Google API Services User Data Policy, including the Limited Use Policy.

7.1 Retention Periods

• We store user data for as long as the user maintains an active account.
• If a user requests data deletion, we will remove their data in accordance with our retention policies.
• Some data may be retained for a limited period after account deletion to comply with legal, security, or operational requirements.

7.2 Data Deletion Requests

• Users can request deletion of their data by contacting us at sociaosl31@gmail.com.
• Once processed, data will be removed from active systems within a reasonable timeframe.
• Certain residual copies may be retained in backups for a limited time before being permanently deleted.

7.3 Legal & Operational Retention

In some cases, we may retain data for longer periods if necessary to:

• Comply with legal, regulatory, or contractual obligations.
• Resolve disputes, enforce agreements, or protect security.
• Maintain necessary business records in accordance with applicable laws.

8.1 Notification of Changes

• Any changes will be posted on this page with an updated "Effective Date."
• If the changes are significant, we may notify users through other means, such as email or in-app notifications.
• Your continued use of the Service after an update constitutes acceptance of the revised Privacy Policy.

8.2 Reviewing Updates

• We encourage users to periodically review this Privacy Policy for any updates.
• If you do not agree with any changes, you may discontinue use of the Service and request account deletion.